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Privacy Policy

1. Information about the collection of personal data

With this privacy policy We intend to inform you about the collection of personal data when using our website. Personal data means any information relating to an identified or identifiable natural person (“data subject”), e.g. name, address, email addresses, user behaviour.

The controller pursuant to Art. 4 (7) GDPR is Dennemeyer Octimine GmbH, Landaubogen 1-3, 81373 München, Germany, Telephone: +49 89 2000183-0 (“Octimine” or “We”).

Octimine may share your Personal Data with its affiliated companies (collectively “Dennemeyer IP Group”, detailed list of entities can be consulted (https://www.dennemeyer.com/about/offices/).

We appointed a local data protection officer who can be contacted at this email address: dataprotectionofficer (at) dennemeyer.com.

You can address any question with regard to this policy and privacy aspects in general to:

dataprivacy (at) dennemeyer.com

2. Description of section titles

Here We would like to provide you with a description of what type of information will be provided with regard to each specific processing activity.

Purpose of processing

In this section We indicate what is the processing activity and its main purpose.

In addition, We will provide you in this section with information about subcontractors or external services providers used.

Data collected

In this section you will find a description of the personal data collected with regard to a specific processing activity.

Legal bases for processing personal data (legal permission based on Art. 6 GDPR)

In this section We will indicate what is the legal basis for the specific processing activity.

The legal bases are predefined in the GDPR . Art. 6 (1) (a) GDPR serves our company as the legal basis for processing operations in which We obtain consent for a specific processing purpose. If the processing of personal data is necessary to fulfil a contract of which the data subject is a party, as is the case, for example, in processing operations necessary for the supply of goods or the provision of any other service or consideration, processing shall be based on Art. 6 (1) (b) GDPR. The same applies to processing operations that are necessary to carry out pre-contractual measures, for example, in cases of inquiries about our products or services. If our company is subject to a legal obligation which requires the processing of personal data, such as the fulfilment of tax obligations, the processing is based on Art. 6 (1) (c) GDPR. In rare cases, the processing of personal data may be required to protect the vital interests of the data subject or another natural person. This would be the case, for example, if a visitor to our premises were injured and his/her/their name, age, health insurance or other vital information would have to be passed on to a doctor, hospital or other third party. In that case, the processing would be based on Article 6 (1) (d) GDPR. Ultimately, processing operations could be based on Article 6 (1) (f) GDPR. On this legal basis, processing operations that are not covered by any of the above legal bases are required if processing is necessary to safeguard the legitimate interests of our company or a third party, unless the interests, fundamental rights and fundamental freedoms of the person concerned prevail. Such processing operations are particularly permitted because they have been specifically mentioned by the European legislator. In that regard, a legitimate interest could be assumed if the data subject is a customer of the controller (recital 47, second sentence, GDPR).

Recipients / Category of recipients

In this section you will find all recipients of the collected personal data with regard to a specific processing activity.

Transmission to third countries

In this section We will indicate if We transfer personal data to a country outside the European Economic Area (EEA).

Storage duration

In this section you will find more information about how long the data is stored or when it will be deleted.

Obligation to provide personal data

In this section We will indicate if We are under any obligation to provide personal data to third parties like public authorities or other private entities.

Data subjects’ rights specific to a processing activity

In this section you will find a description of data subject’s rights with regard to the specific processing activity along with information about how to exercise them and contact information for this purpose.

3. Processing activities

3.1 Informational use of this website; functional cookies

Purpose of processing

If you only use our website for informational purposes (if you do not register or otherwise provide us other information), We will only collect the personal data that your browser transmits to our server (server log file). In addition, to enable core functions such as page navigation and access to protected areas We use functional cookies necessary for us to display our website and to ensure its stability and safety. Without these cookies, the website cannot run properly. Dennemeyer Octimine GmbH uses the server log file to monitor the technical operation of this website. This website is hosted on one of our subcontractor’s servers in Germany.

Data collected

  • IP address
  • Date and time of the request
  • Referrer URL (Website from which the request comes)
  • Host name of accessing client
  • Operating System and its interface
  • Browser type and browser version
  • Language and version of the browser software
  • Internet service provider of the accessing system
  • Time Zone difference to Greenwich Mean Time (GMT)
  • Content of the request (concrete page)
  • Access Status / HTTP status code

Legal Basis

The legal basis for the use of a server log file and essential cookies is our legitimate interest according to Article 6 (1) (f) GDPR.

Recipients / Category of recipients

The recipient of the collected data is Dennemeyer Octimine GmbH and its affiliated companies.

Transmission to third countries

Personal data will not be transferred to third countries.

Storage duration

The storage period is 30 days.

Obligation to provide personal data

With regard to this processing activity We are not under the obligation to provide personal data to third parties.

Data subjects’ rights specific to this processing activity

If you do not want cookies stored on your computer, you will be asked to disable the option in your browser's system settings. Saved cookies can be deleted in the system settings of the browser. The exclusion of cookies can lead to functional restrictions of this website.

 

3.2 Use of Google Analytics (Google Tag-Manager)

Purpose of processing

When consent is provided, We use Google Analytics on this website together with Google Tag-Manager, a web analysis service of Google Ireland Limited ("Google"). The use includes the "Universal Analytics" mode of operation. This makes it possible to assign data, sessions and interactions on several devices to a specific alias User ID and thus analyse the activities of a user across all devices. Google Analytics uses "cookies", which are text files placed on your computer, to help the website analyse how users use the site. Google Tag-Manager serves as a cookie-less domain, which triggers the tags requested by Google Analytics. The information generated by the cookie about your use of the website will generally be transmitted to and stored by Google on servers in the United States. However, if IP anonymization is activated on this website, your IP address will be shortened by Google in advance within member states of the European Union or in other contracting states of the Treaty on the European Economic Area. We would like to point out that on this website, Google Analytics has been extended to include IP anonymisation in order to guarantee anonymous collection of IP addresses (so-called “IP masking”). The IP address conveyed by your browser as part of Google Analytics is not combined with other data from Google. You can find more information on terms of use and data protection at

https://marketingplatform.google.com/about/analytics/terms/us/ or at this website https://policies.google.com/?hl=us.

Upon our request, Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services to the website operator relating to website activity and internet usage.

Data collected

The type of data collected and used for remarketing includes the URL and referrer URL for the website that triggers a tag hit, the custom parameters used in your tracking tag, and any resulting remarketing list memberships.

Legal Basis

The legal basis for the use of Google Analytics is your consent pursuant to Article 6 (1) (a) GDPR.

Recipients / Category of recipients

The recipient of the collected data are Dennemeyer, its affiliates and Google.

Transmission to third countries

The personal data will be transferred to the USA under the EU-US Privacy Shield on the basis of the European Commission's adequacy decision. You can download the certificate here.

Storage duration

The data sent by us and linked to cookies, user identifications (e.g. user ID) or advertising IDs are automatically deleted after 14 months. At the end of the predefined storage duration, data is automatically deleted once per month.

Obligation to provide personal data

With regard to this processing activity We are not under the obligation to provide personal data to third parties.

Data subjects’ rights specific to this processing activity

You can also prevent Google from collecting the data generated by the cookie and related to your use of the website (including your IP address) from processing this data by downloading and installing this browser add-on. Opt-out cookies prevent the future collection of your data when you visit this website. To prevent Universal Analytics from collecting information across multiple devices, you need to perform the opt-out on all systems used. If you click here, the opt-out cookie will be set:

3.3 Hotjar

Purpose of processing

When consent is provided, We use Hotjar on this website. Hotjar is a web analysis tool of Hotjar Limited, Level 2, St Julian´s Business Centre, 3, Elia Zammit Street, St Julian´s STJ 1000, Malta. Hotjar supports us to better understand our users’ needs and to optimize this service and experience. Hotjar uses cookies and other technologies to collect data on users’ behaviour and their devices to help us better understand our users’ experience (e.g. how much time they spend on which pages, which links they choose to click, what users do and do not like, etc.) and to and maintain our service with user feedback. Hotjar stores this information in a pseudonymized user profile. Neither Hotjar nor We will ever use this information to identify individual users or to match it with further data on an individual user.

For further details, please see Hotjar’s privacy policy by clicking on: https://www.hotjar.com/legal/policies/privacy

Data collected

  • IP address (captured and stored only in anonymized form)
  • Device screen size, device type (unique device identifiers)
  • Browser information, geographic location (country only)
  • Preferred language used to display our website)

Legal Basis

The legal basis for the use of Hotjar is your consent pursuant to Article 6 (1) (a) GDPR.

Recipients / Category of recipients

Dennemeyer Octimine GmbH, its affiliates, Hotjar.

Transmission to third countries

Personal data will not be transferred to third countries.

Storage duration

The data collected will be deleted after a period of 12 months.

Obligation to provide personal data

With regard to this processing activity We are not under the obligation to provide personal data to third parties.

Data subjects’ rights specific to this processing activity

You can opt-out to the creation of a user profile, Hotjar’s storing of data about your usage of our site and Hotjar’s use of tracking cookies on other websites by following this Opt-Out-Link

 

3.4 Social Media Plugin LinkedIn Pixel

We use the Social Media Plugin LinkedIn Pixel in this website, a service of the LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland.

The link to LinkedIn Pixel Plugin can be recognized by the LinkedIn icon (white “in”-letters) on a corresponding button. By clicking on one of these buttons, you agree to the use of this link and thus the transfer of personal data to LinkedIn. We have no influence on the type and extent of the transferred data and their further processing. According to our current state of knowledge, information about your IP address and the link of the directing website is handed over to LinkedIn. Users get the option to refuse such data exchange by changing their user account settings on the website of the respective social media service. If you logged in on the corresponding social media service platform, the information can directly assign to your user profile. If you like to avoid such a collection of profile information, you need to log out from your LinkedIn profile. For more information about LinkedIn's use of this plug-in and its social media service, visit page: https://www.linkedin.com/legal/cookie-policy.

For more information about LinkedIn's LinkedIn privacy policy, visit https://www.linkedin.com/legal/privacy-policy?trk=homepage-basic_footer-privacy-policy.

For information on how you can manage your display setting in LinkedIn, visit https://www.linkedin.com/help/linkedin/answer/62931?lang=en

Data collected

Visitor’s IP address, date and time of the request, referred URL (website from which the request originates), host name of your accessing device, operating system and its interface, browser type and browser version, language and version of the browser software.

Legal Basis

The legal basis for the use of the LinkedIn Pixel is your consent pursuant to Article 6 (1) (a) GDPR.

Recipients / Category of recipients

The recipient of the data are Dennemeyer Octimine GmbH, its affiliates and LinkedIn.

Transmission to third countries

The personal data will be transferred to the USA under the EU-US Privacy Shield on the basis of the European Commission's adequacy decision.. You can download the certificate here.

Storage duration

The storage period of your data on Dennemeyer’s Octimine GmbH server is 3 months.

Data subjects’ rights specific to this processing activity

You can prevent this exchange by logging out of LinkedIn before using our website and deleting the corresponding cookies of LinkedIn. Users have the option of rejecting this data exchange if necessary by changing the settings of their user account in the settings of their  LinkedIn profile.

 

3.5 Social Media Links

This website uses links on social media platforms of the following services:

  • "Facebook", operated by: Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, United States
  • "Xing", operated by: Xing SE, Dammtorstraße 30, Hamburg, 20354, Deutschland
  • "Twitter", operated by: Twitter, Inc., 795 Folsom St., Suite 600, San Francisco, CA 94107, United States
  • "YouTube", operated by: YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA.

The link to Facebook can be recognized by the Facebook icon (white “F”-letter) on the corresponding button. The link to Xing can be recognized by the Xing icon (white “X”-letter) on the corresponding button. The link to Twitter can be recognized by the Twitter icon (white bird) on the corresponding button. You can recognize the link to YouTube by the YouTube symbol (white play icon) on the corresponding button. By clicking on one of these buttons, you agree to the use of this link and thus the transfer of personal data to the respective social media website. We have no influence on the type and extent of the transferred data and their further processing. According to our current state of knowledge, information about your IP address and the link of the directing website is handed over to the respective social media service. Users get the option to refuse such data exchange by changing their user account settings on the website of the respective social media service. If you logged in on the corresponding social media service platform, the information can directly assign to your user profile. If you like to avoid such a collection of profile information, you need to log out from your respective social media service profile.

Further information from Facebook about the so-called data usage guidelines can be found at: http://www.facebook.com/about/privacy.

For more information on Xing's privacy policy, please visit: https://privacy.xing.com/en .

For more information from Twitter about their privacy policy, please visit: https://twitter.com/privacy .

For more information about YouTube's privacy policy, please visit: https://policies.google.com/privacy .

Objectives of the data processing

The purpose of the processing is the active communication with our customers and interested parties via presence on social networks.

Legal Basis

The legal basis for the use of the social media links is your consent pursuant to Article 6 (1) (a) GDPR. This consent is given by using the buttons provided on the website.

Recipients / Category of recipients

The recipients of the data are Dennemeyer Octimine GmbH, its affiliates and, respectively of which button is used, Facebook, Xing, Twitter, and Google (for Youtube).

Transmission to third countries

The personal data will be transferred to the USA under the EU-US Privacy Shield on the basis of the European Commission's adequacy decision. You can download the certificate here.

Storage duration

Facebook: The data sent to Facebook and linked to cookies, user IDs or advertising IDs will be deleted when the Facebook services and products are no longer needed. If you´re logged in with your account, your personal data will be deleted at the latest when the account is deleted.

Xing: The IP sent to Xing and linked to cookies, user IDs or advertising IDs are shorted stored for a maximum of 60 days. The data in connection with the unique identifier is stored for a maximum of 6 months.

Twitter: The data sent to Twitter and linked to cookies, user IDs or advertising IDs are obfuscated, aggregated or automatically deleted after 30 days.

Google: The data sent to Google and linked to cookies, user IDs or advertising IDs are deleted automatically after 14 months.

Data subjects’ rights specific to this processing activity

You can prevent this exchange by logging out of your social media user account (Facebook, Xing, Twitter, Google) before using our website and deleting the corresponding cookies of the social media providers.

Users have the option of rejecting this data exchange if necessary by changing the settings of their user account in the settings of their social media service (Facebook, Xing, Twitter, Google).

 

3.6 HubSpot

Purpose of processing

When consent is provided, We use Hubspot on our website. The use includes the following:

1)         "Universal Analytics": which allows data, sessions and interactions across multiple devices to be mapped to a pseudonymous user ID to analyze a user's activity across different devices.

2)         Provision of various online services: by filling out a Hubspot form on the website, we will provide you with various services on the homepage:

- Receive a live demo

- Sign up to the free version of the Octimine tool

3)         Possibility to contact us and send requests:

- Transmission of a message on the contact page

4)         Salesforce CRM: HubSpot transfers all data you have submitted to us in points 1 - 5 to our CRM software “Salesforce”.

5)         Sending newsletter: We send newsletters, e-mails and other electronic notifications with information about intellectual property and Dennemeyer’s activities (hereinafter "newsletter") only with the consent of the recipient or a legal permission. Insofar as the contents of a newsletter are concretely described, they are authoritative for the consent of the users. Incidentally, our newsletter contains information about our services and us.

HubSpot uses "cookies". The information generated by the cookie about your use of the website will generally be transmitted to and stored by HubSpot on servers in the United States or Ireland. You can find more information on terms of use and data protection at: https://legal.hubspot.com/privacy-policy

Double opt-in and logging: Any registration is done via a double-opt-in procedure. This means that after the registration, you will receive an e-mail asking you to confirm your registration. This confirmation is necessary to check the ownership of the email address. All registration activities will be logged in order to prove the registration process according to the legal requirements. This includes the storage of the registration time.

We use Hubspot to collect information and permit interactions with you via the website. On behalf of Dennemeyer Octimine GmbH HubSpot will use this information for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services to Dennemeyer Octimine GmbH relating to website activity and internet usage.

Data collected

Automatically

  • IP address
  • Date and time of the request
  • Referrer URL (Website from which the request comes)
  • Host name of accessing client
  • Operating System and its interface
  • Browser type and browser version
  • Language and version of the browser software
  • Internet service provider of the accessing system
  • Time Zone difference to Greenwich Mean Time (GMT)
  • Content of the request (concrete page)
  • Access Status / HTTP status code
  • Each transferred amount of data

Via the logon fields (depending on the logon field)

  • Surname
  • First name
  • Company name
  • Profession
  • E-Mail
  • Telephone number
  • Address
  • Country

Legal Basis

The legal basis for the use of HubSpot is your consent pursuant to Article 6 (1) (a) GDPR.

Recipients / Category of recipients

The recipient of the collected data is Dennemeyer Octimine GmbH, its affiliated companies, and Hubspot.

Transmission to third countries

The personal data will be transferred to the USA under the EU-US Privacy Shield on the basis of the European Commission's adequacy decision. You can download the certificate here: https://www.privacyshield.gov/

Storage duration

Your data will be stored by us as long as you use our services associated with the data.

Obligation to provide personal data

With regard to this processing activity We are not under the obligation to provide personal data to third parties.

Data subjects’ rights specific to this processing activity

You can withdraw your consent at any time with effect for the future by preventing the storage of cookies through a corresponding setting in your browser software. However, please be informed that in this case you may not be able to fully use all the functions of this website.

In addition, you can prevent HubSpot from collecting the data generated by the cookie and related to your use of the website (including your IP address) and from processing this data by HubSpot by sending an e-mail todataprivacy (at) dennemeyer.com.

 

3.7. Creation and use of an account in the Octimine tool

Purpose of processing

When an account in the Octimine tool is created personal data are collected by us to create and manage the account. This information is collected to identify users of an account and provide access to the service. While using the tool personal data are collected to collect statistics about the use of the tool to save information on user settings and input. This information is collected to get statistics of the use of the tool and improve functionalities.

Data collected

To create an account

Mandatory

  • First name, last name
  • Email address of the user
  • Country
  • Password

Optional

  • Phone number
  • Website
  • Job title
  • Employer

While using the tool

  • Total number of searches/number of searches during the last month
  • User settings (selection of graphics and order of display)
  • User input (history of searches if saved)

Legal Basis

The legal basis for the collection of data to create an account is either the conclusion of a contract, pursuant to Article 6 (1) (b) or our legitimate interest pursuant to Article 6 (1) (f) GDPR.

Recipients / Category of recipients

The recipient of the collected data is Dennemeyer Octimine GmbH and its affiliated companies.

Transmission to third countries

The personal data will be transferred to the USA under the EU-US Privacy Shield on the basis of the European Commission's adequacy decision. You can download the certificate here: https://www.privacyshield.gov/

Storage duration

Your data will be stored by us as long as you use our services associated with the data.

Obligation to provide personal data

With regard to this processing activity We are not under the obligation to provide personal data to third parties.

Data subjects’ rights specific to this processing activity

You can withdraw your consent at any time with effect for the future by preventing the storage of cookies through a corresponding setting in your browser software. However, please be informed that in this case you may not be able to fully use all the functions of this website.

In addition, you can prevent HubSpot from collecting the data generated by the cookie and related to your use of the website (including your IP address) and from processing this data by HubSpot by sending an e-mail to dataprivacy (at) dennemeyer.com.

 

3.8 Google Maps

Purpose of processing

We include maps from the Google Maps service provided by Google LLC, 1600 Amphitheater Parkway, Mountain View, CA 94043, USA.

When you visit one of our Google Maps plug-in enabled sites, you will be connected to the servers of Google LLC. This will communicate the Google server which of our pages you have visited. If you are logged in to your Google account, Google allows you to associate your browsing behavior directly with your personal profile.

For more information on how Google treat user data, please see Google's privacy policy: https://www.google.com/intl/en/policies/privacy .

The objective of the data processing is the provision of map services on our website.

Data collected

The type of data collected and used for remarketing includes data such as the URL and referrer URL for the website that triggers a tag hit, the custom parameters used in your tracking tag, and any resulting remarketing list memberships.

Legal Basis

The legal basis for the use of Google is your consent pursuant to Article 6 (1) (a) GDPR.

Recipients / Category of recipients

The recipient of the collected data is Dennemeyer, its affiliates and Google.

Transmission to third countries

The personal data will be transferred to the USA under the EU-US Privacy Shield on the basis of the European Commission's adequacy decision. You can download the certificate here: https://www.privacyshield.gov/ .

Storage duration

The data sent to us and which is linked to cookies, user identifications (e.g. user ID) or advertising IDs are automatically deleted after 14 months.

Obligation to provide personal data

With regard to this processing activity We are not under the obligation to provide personal data to third parties.

Data subjects’ rights specific to this processing activity

You can prevent this association by logging out of your Google user account before using our website and deleting the corresponding cookies from Google.

You can withdraw your agreement at any time with effect for the future by preventing the storage of cookies through a corresponding setting in your browser software. However, please be informed that in this case you may not be able to fully use all the functions of this website.

You can also prevent Google from collecting the data generated by the cookie and related to your use of the website (including your IP address) and Google from processing this data by downloading and installing the browser add-on.

Opt-Out: https://adssettings.google.com/authenticated

 

3.9 You can find the currently applicable and updated cookies used on our website here: Cookie Banner

4. SSL or TLS encryption

This site uses, for security reasons and to protect the transmission of confidential content, such as orders or requests that you send to us as a site operator, an SSL or TLS encryption. An encrypted connection is indicated by the browser's address bar changing from "http://" to "https://" and the lock icon in your browser bar. If SSL or TLS encryption is enabled, the data you submit to us cannot be read by third parties.

5. Rights of the data subject

You have the following rights with respect to your personal data:

  • Information and access right
  • Rectification right,
  • Erasure right,
  • Right to restriction of processing,
  • Right to object to the processing,
  • Right to data portability.

In this case, please contact the person responsible for data processing:

Address:

Dennemeyer Octimine GmbH (Société anonyme)

Landaubogen 1-3, 81373 München

E-Mail: dataprivacy (at) dennemeyer.com

6. Consent withdrawal or objection against the processing of your data

6.1 If the processing of your personal data is based on your consent, you have the right to withdraw your consent at any time with future effect. This can be done by unsubscribing in emails We sent you or by sending an email to dataprivacy@dennemeyer.com. Such revocation will affect the admissibility of the processing of your personal data after you have given it to us.

6.2. Insofar as We base the processing of your personal data on a legitimate interest, you may object to the processing. This is the case if, in particular, the processing is not required to fulfil a contract with you, which We describe in the following description of the functions. In the event of such a disagreement, We ask you to explain the reasons why We should not process your personal data as We have done. In the case of your justified objection, We will examine the situation and will either discontinue or adapt the data processing or point out to you our compelling legitimate reasons on which We continue the processing. You may object to the processing of your personal data for advertising and data analysis purposes at any time. You can inform us about your objection under the following contact details: Dennemeyer Octimine GmbH, Landaubogen 1-3, 81373, München, Germany. Email: dataprivacy (at) dennemeyer.com.

7. Right to lodge a complaint

You also have the right to lodge a complaint with the competent supervisory authority.

8. Modification of this Privacy Policy

Dennemeyer Octimine GmbH, reserves the right to change or to adapt this privacy policy at any time.