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Airbus
L'Oreal
Coty
Mars
Belron
Borealis
Boehringer Ingelheim
FMC
Telia Sonera
University of Sydney
Uniper
Mann+Hummel Group
Gedeon Richter

Renewal services

Streamline your processes and ensure payments

Explore our products and receive competitive, flexible offers. Optional service packages allow you to design a service customized to your company's needs.

Patent Renewals

Patent Renewals

Innovative ideas must be protected. We ensure timely payment for your patents, designs, and utility models by delivering a highly-automated process. Ease the management of your IP portfolio.

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Innovative ideas must be protected. We ensure timely payment for your patents, designs, and utility models by delivering a highly-automated process. Ease the management of your IP portfolio.

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Trademark Renewals

Trademark Renewals

Trademarks are integral to a company’s identity. We ensure their maintenance at all times by filing renewal and affidavit applications per your instructions.

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Trademarks are integral to a company’s identity. We ensure their maintenance at all times by filing renewal and affidavit applications per your instructions.

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Patent Renewals

Patent Renewals offer

Feeling pressure to keep up with your organization's patent maintenance fees? With our service, we can ease the management of your IP portfolio.

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Feeling pressure to keep up with your organization's patent maintenance fees? With our service, we can ease the management of your IP portfolio.

View offer

Trademark Renewals

Trademark Renewals offer

Get rid of the administrative burden and extra costs of maintaining trademarks by letting Dennemeyer oversee every aspect of the renewal process.

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Get rid of the administrative burden and extra costs of maintaining trademarks by letting Dennemeyer oversee every aspect of the renewal process.

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secondary-docketing
Docketing service for patent prosecution
View the benefits

The paperwork generated during the patent application process is one of the highest in all Intellectual Property-related processes. Going through patent prosecution, dealing with deadlines, documents, forms and statements adds up to a very complex and cumbersome process. If not done properly, the cost is patent application rejection. Dennemeyer’s Docketing service is the best way to ensure the positive outcome of your patent application.


Businesses

Trusted payments for all enterprises

Compact IP portfolio Compact IP portfolio
Compact portfolio
Up to 250 IP assets
Medium IP portfolio Medium IP portfolio
Medium portfolio
Up 2000 IP assets
Large IP portfolio Large IP portfolio
Large portfolio
More than 2000 IP assets
Compact portfolio
Uncomplicated maintenance of smaller IP portfolios (up to 250 IP assets). You have been recently starting a new business, or your company is still growing? The protection of your IP rights serves as the basis for your company’s success. We offer the uncomplicated maintenance of your IP Portfolio, no need for an Intellectual Property Management System at your ends. Outsource all administrative tasks to Dennemeyer, we monitor your IP rights and make all updates available to you via our IP Lounge as the single point of access for the maintenance of patents, designs, and trademarks. You can enter your payment instructions directly in our web-based Portfolio Management App, avoid additional emails, receive full analysis and budget forecasting and rest assured that we keep you updated on all developments when it comes to your IP assets.
IP for small company
Medium portfolio
Flexible maintenance of larger sized IP portfolios (up 2000 IP assets). In particular, law firms with large numbers of clients and medium-sized businesses face challenges when it comes to the renewal of their IP assets on a global scale due to an ever-changing legal environment. We support your renewal processes by maintaining your portfolio data and providing you with renewal notices well before their deadlines. We can interface with your third-party Intellectual Property Management System or deliver our in-house software solution, Diams IQ, to ease data exchange. Connect with our IP specialists and benefit from a curated global agent network which allows us to offer competitive and transparent pricing by minimizing risks.
IP for medium company
Large portfolio
Effortless maintenance of the largest portfolios (more than 2000 IP assets). The maintenance of sizeable portfolios can be demanding for expansive enterprises, with renewal decisions deriving from various business departments. By choosing Dennemeyer, you get a reliable and established partner in the IP business. We offer transparent pricing with maximized cost efficiency and ready access to our experts. With fewer administrative tasks to handle, you will benefit from significant time savings. We will help you group your portfolio into cost centers to facilitate easy and quick renewal decisions. In addition, we offer personal key account contacts for queries and requests, a single gateway via the IP Lounge to your entire IP portfolio (patents, designs, trademarks and utility models) and, of course, the opportunity to use our in-house management software Diams IQ. This proprietary software solution secures and enhances the data exchange between Dennemeyer and our customers. However, we are also able to interface with any other management system you wish to use.
IP for large enterprise

Use cases

Examples of IP Maintenance support

Onboarding process

Straightforward, quick onboarding of new customers

Payment instructions

Entering renewal instructions directly online and avoiding unnecessary emails

Software and data exchange

We can work with third-party IMPSs to establish data exchange

General renewal process, payments

Example of the patent renewal process

Providing renewal documents

Renewal documents can be sent via email or directly via the interface

  • Situation
  • Approach
  • Results & Benefits

Situation

  • The customer is an internationally operating company
  • Maintains a diversified IP portfolio of ~10,000 records (patents, trademarks)
  • The customer has to make renewal payments on a global scale, in roughly 140 different jurisdictions
  • The customer consulted with Dennemeyer to take over the maintenance of the portfolio to ensure timely payments, ease administrative burden and allow a focus on core business activities

 

Approach

  •    Dennemeyer consults with the customer to establish the best process 
  •    Where are the company’s main weaknesses? Where can Dennemeyer support best?
  •    How can Dennemeyer relieve the customer from administrative burdens?
  •    Customized service offered
  •    Contract is concluded
  •    First review of portfolio data
  •    Data integration via information exchange
  •    Free-of-charge plausibility checks with a report to the customer 
  •    First renewal notices are sent to the customer
  •    The customer decides on renewals and gives instructions
  •    The renewal process starts: Dennemeyer makes respective payments and reports to the customer

 

Results & Benefits

  • Easy account set up for the customer
  • Maintenance of entire portfolio (patents, designs and trademarks) with one dedicated service provider
  • Setup of data exchange for ongoing portfolio updates
  • Upfront data checks
  • Data validation available
  • Taking over administrative work from the client within the renewal process
  • Making renewal payments also in high-risk countries
  • Reporting to the customer

 

  • Situation
  • Approach
  • Results & Benefits

Situation

  • The customer maintains their IP portfolio with Dennemeyer
  • The customer does not have a bi-directional data exchange in place
  • The customer wants to give payment instructions for a) patents b) trademarks
  • Looking for a quick and easy solution, avoiding additional emails

 

Approach

  • Dennemeyer sets up an IP Lounge account, serving as a single gateway to the customer’s entire portfolio
  • IP asset status can be checked 24/7 in Dennemeyer’s web-based Portfolio Management app
  • The customer sees upfront which IP assets require instructions and is sent reminders
  • The customer enters instructions directly in the Portfolio Management app
  • The customer receives confirmation that instructions have been entered

 

Results & Benefits

  • Portfolio maintenance via web-based applications, meaning no interface setup or IPMS is needed
  • Instructions can be received 24/7
  • Reminders ensure  instructions are not forgotten to be sent
  • Dennemeyer confirms receipt and makes the respective payment
  • Dennemeyer reports the renewal process and shows updates in the Portfolio Management app

 

  • Situation
  • Approach
  • Results & Benefits

Situation

  • The customer maintains their IP portfolio with Dennemeyer
  • The customer uses third-party software (Example: Unycom)
  • The customer is looking for initial data integration and monthly data updates
  • The customer wants to receive renewal documentation and avail of a docketing service

 

Approach

  • Establishment of data exchange via the software interface
  • Bi-directional updates possible
  • The initial data dump is integrated
  • A plausibility check is run, and a report is provided to the customer to eliminate discrepancies
  • Ongoing weekly / monthly data updates can be integrated
  • In case a copy of renewal documents cannot be transmitted via the interface, we can send copies via email or our in-house docketing service

 

Results & Benefits

  • Our products are developed to streamline our customer’s processes and support the efficient maintenance of a complex portfolio
  • We ease the data exchange via the interface
  • Databases will be updated automatically
  • Less administrative work
  • Work process can be tailored to the customer’s internal procedure
  • Dennemeyer offers interfaces with all common IPMSs

 

  • Situation
  • Approach
  • Results & Benefits

Situation

  • After having received the renewal notice with the upcoming due dates, the customer instructs Dennemeyer to pay an annuity for a patent
  • The customer sends the instruction via the Portfolio Management app

 

Approach

  • Dennemeyer processes the instruction and sends the invoice to the customer
  • In due time, Dennemeyer sends a payment order to the IP office or agent
  • After the payment is completed, Dennemeyer uploads the payment proof to the Portfolio Management app for the customer to download
  • Only upon receipt of the proof of payment is the renewal process considered completed

 

Results & Benefits

  • Easy, secure and direct communication via the Portfolio Management app
  • The customer will always receive proof of payment (upon receipt by Dennemeyer)
  • Full transparency: The customer can observe the renewal progress at any time via the Portfolio Management app

 

  • Situation
  • Approach
  • Results & Benefits

Situation

  • The customer maintains their IP portfolio with Dennemeyer
  • Renewals are performed by Dennemeyer
  • For patents and trademarks, Dennemeyer provides filing receipts
  • Dennemeyer additionally delivers a copy of the renewal certificate for trademarks
  • The customer does not wish to establish a data exchange
  • Or the customer does not use an IPMS

 

Approach

  • Dennemeyer has an easy solution to convey the documents to the customer
  • Various options:
    • Portfolio Management app: a simple download of copies
    • Copies are sent by email
  • Dennemeyer’s docketing service handles documents in the third-party IPMS

 

Results & Benefits

  • The customer will always receive the renewal documentation by some means
  • Dennemeyer will check which is the best and most efficient solution for customer
  • Original certificates (for trademarks) will be mailed to the customer

 



Renewal process

Renewals follow a simple streamlined process

Renewal notice sent
1. Renewal notice is sent out

A list of upcoming annuities, due dates and estimated fees.

Instructions received
2. Client instructions received

Client replies to the renewal notice with instructions.

Invoice sent
3. Invoice is sent out

Invoice is sent out to clients for cases to be paid.

Payment of annuity
4. Payment of the annuity is performed

An official receipt is made available to the client once payment is complete.

Renewal process

Meet the IP team

Global IP Maintenance expertise

Contact us with any questions regarding our IP Maintenance services or the renewal of patents, trademarks, designs and utility models. Dennemeyer is a full-service provider, meaning we have the right person to fulfill your request anywhere in the world.

Intellectual Property expert

Beth Gaines

Head of IP Solutions | Americas

Beth and her team are in charge of Patent Renewals, Trademark Renewals, Docketing, and new client onboarding throughout the Americas. She adds more than 25 years of legal and IP experience.

Beth and her team are in charge of Patent Renewals, Trademark Renewals, Docketing, and new client onboarding throughout the Americas. She adds more than 25 years of legal and IP experience.

Intellectual Property expert

Mario Gennen

Head of Trademark Renewals | EMEA

With 20+ years of experience in trademarks, Mario is your partner in Trademark Renewals in the EMEA region. He and his team provide best-in-class service, maintaining clients' trademark portfolios.

With 20+ years of experience in trademarks, Mario is your partner in Trademark Renewals in the EMEA region. He and his team provide best-in-class service, maintaining clients' trademark portfolios.

Intellectual Property expert

Paul Robu

Business Development | APAC

Paul is an experienced business development professional who has helped hundreds of organizations manage their IP portfolios. He works with businesses of all sizes.

Paul is an experienced business development professional who has helped hundreds of organizations manage their IP portfolios. He works with businesses of all sizes.

yves_wenz

Yves Wenz

Head of Patent Renewals | EMEA

Yves is one of the key people in Dennemeyer's patent renewal business, leading and shaping IP solutions for more than 15 years. He supports new and existing customers with customized IP services and oversees the operational business in the EMEA region.

Yves is one of the key people in Dennemeyer's patent renewal business, leading and shaping IP solutions for more than 15 years. He supports new and existing customers with customized IP services and oversees the operational business in the EMEA region.

Intellectual Property expert

Yoshifumi Kamioka

Head of IP Operations | Japan

With more than 20 years of experience, Yoshifumi and his team provide maintenance solutions. In the Japanese market, he specializes in Patent and Trademark Renewal services.

With more than 20 years of experience, Yoshifumi and his team provide maintenance solutions. In the Japanese market, he specializes in Patent and Trademark Renewal services.

Intellectual Property expert

Ala He

Head of IP Operations | China

With more than 17 years of expertise in IP, Ala her team deliver high-quality and personalized maintenance. IP maintenance by Dennemeyer China is ranked among the best in the country.

With more than 17 years of expertise in IP, Ala her team deliver high-quality and personalized maintenance. IP maintenance by Dennemeyer China is ranked among the best in the country.

Intellectual Property expert

Julia Hermann

Product Management | EMEA

Julia is an expert in Patent and Trademark Renewals and Docketing services. She supports clients in determining the most suitable maintenance solution for their valuable IP portfolio.

Julia is an expert in Patent and Trademark Renewals and Docketing services. She supports clients in determining the most suitable maintenance solution for their valuable IP portfolio.

Spinning_globe_tiny
Worldwide offices

Book anything from anywhere. Whether you are a small or medium business, international corporation or individuals, our team will assist you across the globe in coming up with ideas, customizing your products and services or outlining solutions to boost your enterprise.

Find your closest contact

How do we know our trademarks have been renewed?

We will provide you with a report after we have received the filing receipt from our local agent. Furthermore, we will send a second report as soon as a copy of the renewal certificate is available. Our Portfolio Management app will always display the up-to-date status of your IP assets.

Does Dennemeyer file for all maintenance actions, such as an affidavit in the United States of America?

Yes, indeed, we handle all maintenance actions: the affidavit / declaration of use and the annuity payments, as needed. For all steps, you will receive maintenance notices to instruct us to make the respective payments. When a specimen is needed, we will inform you upfront. Our local agents and colleagues from the Dennemeyer offices worldwide will advise whether the specimen is likely to be accepted – however, this cannot be guaranteed.

How can we provide a power of attorney in the event it is needed for the renewals process?

Our maintenance notice will contain prefilled templates if needed. You will be informed whether a signed copy, the original version or even a legalized document will be required. You can send digital documents to us via email or upload them directly to the IP Lounge. Original documents will need to be sent to the office in Luxembourg.

Can we group the portfolio (patents and trademarks)?

Yes, we can group by family / cost center, based on your needs and internal organization.

When do we receive notice that instructions are outstanding?

We offer different options according to your situation and requirements. For patents, depending on whether you choose a standing order or not, we typically send our renewal notices four to five months ahead of time. However, we are very flexible in this regard. For trademarks, we usually offer our standard arrangement of sending the maintenance notice five months in advance, giving you ample time to provide instructions and any required documentation.

When do we receive invoices, and what is the payment term?

Again, we facilitate various preferences to suit your organization. For patents, depending on whether you choose a standing order or not, we propose to send our invoices two to three months ahead of time. With either payment plan, this gives you a two-month period after receipt of the renewal notice to make your decision. Once again, we remain flexible on this schedule. Our standard payment term is NET 30 days, but alternative terms can be agreed upon in line with the overall program. For trademarks, we generally offer our standard arrangement of sending the invoice three months in advance. This is because we instruct our local agents two months ahead of time.

 

FAQ

IP Maintenance for patents, trademarks, designs and utility models

As your dedicated IP thought partner, we are here to find the best suitable renewal solution for your Intellectual Property use case. You cannot find your challenge in the FAQ? Directly contact our experts and ask your question.

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Contact information

+352 499841-1

ip-lounge@dennemeyer.com

55, rue des Bruyères
1274 Howald, Luxembourg